Is money management and accounting for your small business not really your thing? Bench can take it off your hands entirely.Ĭategorizing your receipts can be a pain, but when you work with Bench, we manage that for you. Price: Starts at $403.49 USD Bench: For hands-off expense tracking and bookkeeping The Alaris in particular can also take care of the filing process for you, saving you hours of work. And they do more than just receipts: they can scan and digitize invoices, letters, legal documents, and anything else you might want to store away for later. These machines can process large numbers of documents at once. If you’ve got a large or quickly-growing business with a lot of paperwork to deal with, you might consider investing in a dedicated business document scanner, like the Kodak Alaris. Price: $14.99.month The Kodak Alaris: for the high-volume scanner The only downside to Receipt Bank is that it won’t let you manually input receipt information, which can be a hassle if you don’t have the receipt in front of you.īut if you’re looking for an app that can ingest a lot of receipts quickly, in every way imaginable, Receipt Bank is the app for you. Receipt Bank also integrates with most popular accounting software, including Xero, QuickBooks, FreshBooks and Sage One. It also automatically imports receipts from PayPal and Dropbox, and lets you take photos of multiple receipts at a time. You can do it using a mobile app, via web browser, via email, or automatically by hooking your credit card up to the app. Receipt Bank lets you digitize and store your receipts in pretty much any way imaginable. Price: Starts at $4.99/month Receipt Bank: if you’ve got lots of receipts Platforms: Android, iOS (iPhone), web browser If you’re looking for an app for tracking employee travel expenses, it’s hard to beat Expensify. Use the company credit card a lot? Expensify will import those expenses automatically from your card so you don’t have to go through your statements at the end of each trip. Snap pictures of your paper receipts with your mobile device, submit and be done with them.Įxpensify also automatically imports receipts from ridesharing services like Uber and Airbnb, and also has a function for managing mileage tracking. Using Expensify means you can stop stuffing receipts into your luggage while you’re on the go. If you work remotely or regularly have meetings in different parts of the world, you know post-trip expense tracking is a nightmare. Price: Starts at $12/month Expensify: For the business traveller If you’re unfamiliar with accounting, you might find QuickBooks frustrating.īut if you’re a QuickBooks pro, have a dedicated admin employee who’s willing to learn, and already use QuickBooks for your accounting, it’s definitely a worthy option.
QuickBooks has more features than any other expense trackers in this list, and also requires the most knowledge, time, and effort to operate. QuickBooks offers a receipt-scanning function that plugs into the rest of the app’s powerful suite of accounting tools, allowing you to scan receipts, create expense reports, do your bookkeeping and create financial reports and statements all in one dashboard.
QuickBooks: For the accounting-savvy business Type the reference number of the expense transaction and any business terms and conditions in the relevant fields, or skip this step if you don't need to record this information in your company accounts.Ĭlick the "Expenses" tab and select an account from the pull-down list for instance, select the "Marketing" expense account option to record a marketing expense transaction.Ĭlick "Save and Close" to record the expense and exit the window.Lots of accounting and expense tracking apps offer digital scanning capabilities, but here we’ll focus on the most popular solutions: QuickBooks, Expensify, Bench, Receipt Bank, and business record scanners. Type the expense amount in the Amount Due input box. For example, enter the name of an ad agency or buyer if you want to record an advertising expense in your marketing expenses account.Įnter the date of the expense and the vendor's address in the applicable fields. Alternatively, click to select "Add New" and type a new vendor. Select "Enter Bills" from the pull-down list of options.Ĭlick the "Down Arrow" button next to "Vendor" and choose an existing vendor from the list. Click "Vendors" in the main menu at the top of the screen.
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